Information


The congress venue: Teatro Nuovo Giovanni da Udine

Teatro Nuovo Giovanni da Udine
Teatro Nuovo Giovanni da Udine

Address:
Fondazione Teatro Nuovo Giovanni da Udine
via Trento 4 - 33100 Udine

Plenary, parallel session

web site


Other venues

Scuola Pacifico Valussi

Scuola Valussi

Address:
Via Francesco Petrarca, 19, 33100 Udine UD

Workshops

University of Udine

University of Udine

Address:
Via Tomadini 30, Udine

Workshops

Good reasons to attend the IFOTES congress in Udine

Our ambassadors of the International Committee explain why it is worth coming to Udine in the first week of July 2019, view all the videos here

Congress program Information

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CONGRESS FORMAT  

Plenary Sessions 

Plenary Sessions are scheduled on July 4, 5, 6 (morning and afternoon) and 7 (morning only). Every registered participant is invited to attend. 

 Parallel Sessions 

Parallel Sessions are scheduled on July 4, 5 and 6 (morning and afternoon). Registered participants shall book the preferred session to attend. 

 Workshops 

 Workshops are scheduled on July 4, 5 and 6 in the morning and the afternoon. Registered participants must book the preferred workshop to attend. Please note workshops may be held in other venues other than the Teatro Nuovo Giovanni da Udine; in any case it will be at walking distance. Some workshops may require payment of a fee as a contribution for materials that will be given to and kept by the participants.

General Assembly (I – II) 

General Assembly I is scheduled on July 3 afternoon. General Assembly II is scheduled on July 6 (lunchtime). Only delegates of IFOTES member Organisations can attend the General Assembly I and II. 

Please remember to switch off or silence your mobile phone during all sessions! 

CONGRESS LANGUAGES 

Congress languages are English, French, German and Italian. Simultaneous translation from and to all official languages will be provided during the Plenary Sessions and the General Assembly. Parallel Sessions will be held in one or two languages with translation to another language. Please refer to the Program for information on languages and translations available in each session. Workshops will only be held in one language. Some workshops do not require knowledge of a particular languages and are open to everybody.

CONGRESS BADGE

Each registered attendee will receive a name badge at the registrations desk. Please remember to wear your badge visibly all the time. Wearing this badge is required in order to enter the session rooms/venues.  

CONGRESS SECRETARIAT

 KEY CONGRESSI srlPiazza della Borsa, 7 - 34121 Trieste (Italy) 

 Phone: +39 040 660352

 Fax: +39 040 660353 

 Email ifotes2019@keycongressi.it 

The Congress Secretariat is in charge of processing registrations, hotel reservations, bookings for Parallel sessions/Workshops/Welcome Reception and other Congress activities (Farewell Evening, Cultural Activities).Key Congressi staff is also available for assistance on customized services (e.g. private transfer services from/to the airport).   

Congress additional services

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LUNCH BREAKS  

The lunch break from 12.30 pm to 13.30 pm is free time and allows the participants to eat and enjoy various cultural and recreational activities (see proposals). Numerous bars and restaurants in the area will be available for congress participants.

To facilitate the organization of the lunch break, we have also provided two options that can be booked online

For each option, 300 meals a day are available, at a fixed cost for congress participants of 12 euros per person per meal. 

NB: for Sunday the service will only be activated with a minimum of 100 reservations. 

 

LUNCH BOX “MAMM – la CICLOFOCACCERIA” 

 This option is advisable for those who will go for the guided tours during the lunch break or those who wish to spend the lunch break in one of the parks next to the theater area.The lunch box will be distributed from 12.30 to 13.00 in a dedicated area of ​​the theater upon presentation of the pre-purchased voucher.  Every day there is a different menu which includes: 

 a main course with a vegetarian option 

 b. a second course or fruit 

 c. water 

 d. packaging box with cutlery and compostable containers 

One of MAMM's strengths and pride is the use of fully compostable cutlery, packaging, glasses and plates. We believe that doing something to leave our children a more ethical and clean world is our primary obligation and since the first day of life of MAMM everything we use to enjoy our food and our drinks is plastic free. This philosophy is also reflected in the use of flour, fruit and vegetables from our region, organic products and raw materials from small artisan producers that enhance the territory. 

Cost of MAMM lunch box  € 12.00

Click here to view the menu. 


LUNCH AT SELF SERVICE "RENATI" 

For congress participants it is possible to have lunch at the Renati campus self-service restaurant, a few steps away from the conference venue. The university canteen has a covered indoor garden set up with tables and chairs. The self service is open from 12.30 to 14.30 and the service is only accessible upon presentation of the pre-purchased voucher.Every day there is a different menu of your choice, which includes: 

a first course to choose from three proposals 

b. second course to choose from three proposals 

c. side dish 

d. fruit or a dessert 

e. bottle of water 

The menu provides a vegetarian and a celiac offer every day 

Cost of SELF SERVICE RENATI € 12.00 / person per meal  


CONGRESS SECRETARIAT

 KEY CONGRESSI srlPiazza della Borsa, 7 - 34121 Trieste (Italy) 

 Phone: +39 040 660352

 Fax: +39 040 660353 

 Email ifotes2019@keycongressi.it 

The Congress Secretariat is in charge of processing registrations, hotel reservations, bookings for Parallel sessions/Workshops/Welcome Reception and other Congress activities (Farewell Evening, Cultural Activities). 


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TRANSFER FROM/TO THE AIRPORTS

Bus transfer service from the airports of Venice Marco Polo and Treviso Antonio Canova on July 3rd 2019. 

A direct transfer to Udine is organized in the time slots 12:00 – 14:00 and 16:00-18:00 at the cost of 25 EUR/person, on condition that at least 30 people require the service. 

Bus transfer service from Udine to the airports of Venice Marco Polo and Treviso Antonio Canova on July 7th 2019

A return direct transfer from Udine to the airports of Venice Marco Polo and Treviso Antonio Canova is organized from 13:00 at the cost of 25 EUR/person, on condition that at least 30 people require the service. 

Transfers can be booked online from your registration form. 

From the airport of Trieste there are already direct buses and trains to Udine. The updated time schedule will be available on this web site in June.   

Please find further details about transport here below.

How to reach Udine



Udine is located in north-eastern Italy. It can be reached by car (motorways A4/E70 and A23/E55), by train or by plane.

Coming by car
If you come by car, take the highway A23 and then take the exit "Udine Nord" or "Udine Sud" (depending on the direction you're coming). Once out the highway, follow the indications to Udine along a free highway called "tangenziale ovest". Then take the exit to the stadium or to the hospital; these are the easiest ways to reach the city center. 

Coming by train
Udine is connected by train to Venice and Wien.
To check timetables and train categories, visit the Web site of the Italian Railways. The Website of the German railways is also useful. Remember to stamp your ticket before taking the train. 

Coming by plane

There are three main airports close to Udine: Trieste (Ronchi dei Legionari airport), Venezia (Marco Polo airport) and Treviso (Antonio Canova airport). 

The Trieste airport

The nearest airport to Udine is the Trieste airport (IATA code TRS).
It is served by some international airlines and has direct connections with the hubs of Milan, Munich, Rome.
From Trieste airport you can reach Udine by train. The train station is directly connected to the airport. Trains to Udine run every day from 6.49 to 19.19. The journey takes approssimately 33 minutes.
There are also direct bus links from the airport to Udine: a bus operated by the APT (bus no. 51) will take you to Udine bus station. You can get timetables here ('Orari'=timetables; they are marked: f=feriale, workdays; Fe=festivo, on sundays and public holidays; G= giornaliero, every day)
You can check bus and airplanes schedules at the airport Web site.

The Venice airport

The Venice "Marco Polo" airport (IATA code VCE) is served by all major airlines. From Venice airport you can reach Udine by train. First, you have to go the rail station nearby (called MESTRE).There are convenient bus services to the MESTRE railway station (be careful to take the bus to MESTRE, not to Venice).
Two companies provide the service:
ATVO (blu buses), at variable intervals (every 20-50 minutes). Tickets: ATVO box in the arrivals hall. Journey time: 20 minutes approx.
ACTV (orange buses): line No. 15, every 30 minutes (every 60 min on Sundays). Tickets: inside the arrivals hall. Journey time: 35 minutes approx.
From Mestre railway station, trains run to Udine almost every hour.
The journey takes about 90-100 minutes, depending on the train.

The price of the ticket varies slightly depending on the category of the train (trains in the ES-Eurostar and EC/IC-Intercity category cost more than trains in the IR and R categories, but the latter are slower). In cheaper trains, a second class ticket costs 12,05 euro; in ES trains, about 25 euro including reservation (reservation in ES trains is compulsory).

To check timetables and train categories, visit the Web site of the Italian Railways.
Remember to stamp your ticket in the machines at the station before taking the train!
For more information on Venice airport: http://www.veniceairport.it/.

The Treviso airport

 The Treviso airport is served by low cost airlines (Ryanair, Wizz Air, Pobeda Air, Blue Panorama and Albawings), with both domestic and international flights to several Europena countries. It is also connected by bus/train to Venice (see www.trevisoairport.it). 

To reach Udine from the Treviso airport take the bus no. 6 to  Treviso railway station, and from there take the train to Udine (railway line Venice-Udine). The journey tales approssimately 1 h. and 20'. For more info about the schedule of busses from the Treviso airport visit mobilit

One more option: The Ljubljana Airport 

The Ljubljana Airport is located in Slovenia, about180 km from Udine. As the airport of Slovenia’s Capital City, it offers a widerange of international connections, especially with Central and EasternEuropean countries. Although it does not offer convenient public transportationconnections to Udine, car rental and shared shuttle services are available (seewww.fraport-slovenija.si/en/passengers-and-visitors/getting-here/shuttle/ for more information).

Hotels and other Accomodations



Three options are available to make a reservation:

1) Booking through the congress secretariat 

2) Booking through PromoTurismoFVG (in Italian, English and German only)

3) Direct booking


1. INFORMATION FOR HOTEL BOOKING THROUGH THE CONGRESS SECRETARIAT 

Please refer to the list of selected hotels below for description and rates. Prices are in Euro, per room, per night, and include Italian statutory VAT and breakfast. 

Hotel reservation should be submitted by March 31, 2019.After that date, the Congress Secretariat will make every effort to meet requests received but cannot guarantee any room availability. 

Rooms are made available with arrival July 3 and departure July 7.Additional nights must be requested and will be confirmed upon availability. 

Early check in or late check out must also be asked for in advance and is to be confirmed by the hotel (extra charges may apply). 

Please also inform on any other specific requirement (e.g. smoking/non-smoking room, etc) when submitting your reservation.

For any queries, changes, additional nights or cancellations please send an email to ifotes2019@keycongressi.it (please do not contact the hotel directly).  

Individual booking

Individuals submit their hotel reservation by sending an email to ifotes2019@keycongressi.it

Credit card details are requested in order to secure room reservation and will be transmitted to the hotel. Payment is to be made to the hotel directly, upon arrival. The hotel reserves the right to process a pre-authorization for validity and funds check purposes.In case of cancellation, a penalty will be charged on the credit card.Making online hotel reservation implies thatcancellation policies are fully accepted.

Group booking

Please note group reservation are subject to specific reservation conditions and cancellation policies and and must be paid by bank transfer.The organisation/association in charge of the payment shall contact the Congress Secretariat by email with a detailed request.  

Cancellation policy 

Cancellations for hotels that were booked through the congress secretariat will be possible till 1 month before the congress at no cost (31st May 2019). For cancellation made up to June 14th, the 50% of the cost will be charged. No refunds for cancellations made from 15th June 2019. Cancellations must be notified by email to the PCO. 

Legenda: 

SGL = Single room

DUS = Double room single use 

DBL = Double room 

TPL = Triple room

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Best Western Plus Hotel La' Di Moret ****

SGL/DUS: 115/130 € - DBL: 130/145 €

5 minutes from the Udine Nord motorway exit and 15 minutes by bus line 2 (same line for the train station).
This is one of the points of reference of the hotel hospitality in the Udine region.
Over the decades it constantly renewed to carefully meet all the needs of its customers. Guests have access to two dining options: the Fogolar restaurant, to enjoy special moments dedicated to the food and wine culture of the area, and the American Bar & Restaurant Unusual Moret to taste refined cocktails and delicious finger-food.
Free access to the swimming pool (covered, overlooking the internal garden) and the gym (on the 5th floor, with a panoramic window). The offer is completed by a very recent SPA with a wide range of beauty & wellness treatments (available with a charge). 


Large private parking under video surveillance (free, not bookable)

 Free Wi-Fi
Check-in from 14:00
Check-out by 11:00
24h reception

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Bertoni Institute

The Bertoni Institute is a Catholic Hostel dedicated to university students and managed by the Congregation of the Stimmatini Fathers. Part of the accommodation is also available for non-university guests. Since it is not a hotel, hospitality is essential: single room with bathroom and shower, hairdryer not available. No air conditioning. Lift present.
Linen (sheets, blankets and towels) provided.
Weekly cleaning.
Breakfast from 07:00 to 09:00
Possibility of lunch and dinner only by reservation at the internal refectory
Coin-operated laundry service.
Wi-Fi service only upon express request.
Recommended return time: midnight.
Free unattended car parking space.
It is requested to sign a form with a commitment to comply with the Community regulation.

Connection with the Udine railway station: bus n. 5 (stop in viale L. da Vinci), bus n. 10 (stop in via della Fàula), bus n. 11 (stop in via Cadore).

For those who are interested please contact ifotes2019@keycongressi.it

2. INFORMATION FOR BOOKING THROUGH PROMOTURISMOFVG

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The Regional Agency for Tourism offers a wide choice of non-hotel accommodation (BED&BREAKFAST / APARTMENTS / FARMHOUSES) both in Udine and the surroundings. Booking managed through this tool are processed with the accommodation facilities directly. 

Congress participants wishing to book their accommodation taking advantage of this tool of course must not submit any hotel reservation through the online form. 

The Congress Secretariat cannot provide any assistance for such reservations. 

Please note that the tool is not suitable for group reservation. 

Go to PromoturismoFVG.it

3. INFORMATION FOR DIRECT BOOKING

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Congress participants are free to make their own accommodation reservation independently and by themselves, and of course must not submit any hotel reservation through the online form. 

The Congress Secretariat cannot provide any assistance for such reservations.

Resorts and country houses

If you are travelling by car and wish to make your stay longer to enjoy some holidays, why not to consider unique accommodations such as historic villas, castles and resorts? Contact us for further information on some of the enchanting venues of our region where peaceful atmosphere, breathtaking landscapes and food and wine excellence can be enjoyed at their best.


Tourist offer pre and post congress



The incoming department at Punto di Fuga Viaggi has prepared for the participants of the IFOTES Congress some itineraries to discover our small and unique region. Each package has the aim of creating a special experience beyond the usual tourist itineraries. Check the proposals here.

Further itineraries and personalized offers are available on request. The Agency can also handle, upon request, the organization of your air or rail travel to the Congress.

SERVIZI INCOMING IN FRIULI VENEZIA GIULIA
Enjoy Friuli - www.enjoyfriuli.com
CONTACT: Daniela Bessega, daniela@puntodifuga.com - Tel. 0432 931457 or 0434 1680218 

General info

GETTING AROUND UDINE

In the historic centre of Udine traffic is limited to taxis, buses and residents, which makes walking quite easy and pleasant. Taxis are white with a “Taxi” sign on the roof. There are several taxi ranks in the city, including near the Duomo and at the train station. You can ask your hotel reception to call a taxi for you or use the following phone number: +39 0432 505858. Taxi service via App, Whatsapp, Web or SMS are also available: more information on the website www.taxiudine.it 

Udine also has several bus lines operated by the local public transport company SAF. Each bus is marked with the company’s logo. Bus stops are indicated by yellow boards and display the route of the bus line. Bus tickets have to be bought before you get on the bus and stamped with the stamping machine on the bus. Tickets can be bought from newsstands and bars displaying the SAF sign. 

INSURANCE and LIABILITY
Participants are advised to arrange health and accident insurance before travelling to the Congress. The Congress Organisers and the Congress Secretariat shall be exempted from all liability in respect of any loss, damage, injury, accident, delay or inconvenience to any person, his/her luggage or any other property for any reason whatsoever.

PASSPORTS AND VISAS
Italy is a signatory to the 1995 Schengen Agreement. Visitors from EU countries can enter Italy with a valid national ID card. Visitors from other countries must have a valid passport. For some countries a visa is required.For more information please contact the nearest Italian Embassy, Consulate or Travel agent in advance. Information about visas are available on the website www.esteri.it/mae/it/

OFFICIAL INVITATIONS
Official invitation letters may be issued to help overcome administrative requirements of some Countries and will be sent upon request. Please note that such letters do not represent a commitment on the part of IFOTES or the Congress Organisers or the Congress Secretariat to provide financial assistance.

CURRENCY BANKS EXCHANGE
Italy’s national monetary unit is the Euro (€). Currency exchange is provided by banks and exchange agencies. Banks are open Monday to Friday from 8 / 8.30 to 13 / 13.30. They are also open in the afternoon, usually from 14.30 / 15 to 16 / 16.30. 

ATM (Automatic Teller Machine)
ATMs are located all around the city. They can also be used for cash advances on major credit cards such as MasterCard or VISA.

CREDIT CARDS
Major credit cards are accepted in most hotels, stores and restaurants.

ELECTRIC POWER
The electrical current in Italy is 220 volts 50 Hz.

CLIMATE

In July, the average temperature ranges between 28 - 32ºC (82-90ºF).

SMOKING POLICY
Smoking is not allowed in any indoor public or open to the public venue.

EMERGENCY NUMBER

For any emergency, dial 112